KitDesk
KitDesk
Notes on keeping track of equipment, and getting it back.
The warning goes out once and is never repeated. The chase repeats daily, but only for kit that was actually checked out, which is the gap that catches people.
Off-site loans are where kit stops being covered and starts being one person's word against another's. What the booking record holds, and what it doesn't.
Ticking "damaged" on a return pulls the item off the shelf the same second. Getting it back on takes a person, on purpose, because nothing checks that it was fixed.
A KitDesk tag encodes one thing, the item's reference, nothing else. That single fact decides what a random camera app shows you, and what happens if you delete an item and let its number get reissued.
Type a name at booking and it's just text on that booking. Only a linked Borrower with an email address gets the reminder when the kit doesn't come back.
The reports page ranks kit by hours out and flags what nobody's touched. Both numbers come from the booking, not a sensor on the item, and that gap matters.
A stock-take isn't just counting kit. Presence, location and condition are three separate facts, and KitDesk only ties two of them to the same scan.
The kiosk queues checkouts and returns locally when the connection dies, then replays them once it's back. Here is what that actually covers, and what it does not.
Booking a standing Tuesday for the rest of term makes one request but not one booking. Here's what actually gets built behind it, and where approval catches people out.
A camera and a printed tag do not stop kit going missing by themselves. Here is what changes, what does not, and where the paper sheet was never the real problem.
Approval does not stop double-booking, the system already does that on its own. Here is what it actually buys you, and how to set it up.
There is no legal requirement to PAT test annually, and no requirement to keep a register. There is a requirement to maintain equipment. Here is the difference.
Kit rarely gets stolen. It gets borrowed by someone who meant to bring it back. Here is what actually reduces the losses.